If your company produces large volumes of internal reports and documents, then you may benefit from the streamlining available from a report management, system with print avoidance. Such a system can reduce the amount of paper used, decrease the wear and tear on company printers, and facilitate quick turn-around times on knowledge distribution.
Print avoidance creates a centralized database on a web-based server accessible by the proper employees. Reports can be viewed online, and then users can change or approve reports prior to final distribution. This also provides quick response times for finalized reports and reduces the number of versions of a report printed, cutting costs on paper.
When it comes time to release the final version, it can be distributed online. Users can choose whether or not they wish to print the document, and if so, which pages. Those pages are printed locally on a network laser printer.
From an IT perspective, print avoidance is an obvious asset. Decreased print volume means decreased burden on expensive large production printers. Additionally, the automation of a report management, system with print avoidance offers less manual document distribution.
Finally, another advantage is the reduced need for couriers and shipping of printed materials to company office locations. Overall, print avoidance has many benefits to companies who are still producing large volumes of internal printed reports. Streamlining the process and delivering online ca
Source: http://www.articlealley.com/article_176264_11.html