In the fast paced world we live in, businesses are always striving to be more productive. One way we have accomplished a faster workplace and business is through the use of computers and technology. Technology allows us to communicate virtually through many modes—email, instant messaging, text messaging, cell phones, etc. Since the typical workday lasts about eight hours, and only a few of these are high productivity hours, it is vital to finish tasks and projects at peak hours. With e-commerce and e-recording, mortgage, lenders, and other businesses are able to use their peak hours for important tasks other than sending documents to the county recording office.
Electronic document recording is the process of sending legal paperwork for property, titles, and deeds to the county recorder from an office computer. This fast process allows business people to submit legal documents through a safe portal of the internet to the county. This eliminates other submittal methods, such as expensive shipping or a runner.
E-recording uses the internet, a scanner, and simple downloadable equipment that is easy to install on your computer. E-recording allows you to scan and send documents via the internet, with a secure method of transmission. All transmissions of identifying information are protected by SSL. All data is wrapped by a security hash that allows the detection of any change in the binary composition of the data. At each step of the process, the data is checked against the security hash to verify that the data being acted upon has not changed since it was created. The data is securely sent and can only be accessed by a security username and password. Even public data can be encrypted by the county to ensure privacy and protection of legal documents.
E-recording services give you a convenient transmission method from your office computer. You can quickly send documents to multiple counties from your computer. The recording fees are transferred through ACH (automated clearing house automatically deducts from your debit card or credit card). It also offers daily summary reports of your organization’s recording history and fees. Once the county records your document, you can immediately retrieve your document with the recorder's stamp embedded, issue title policies, and return files to lenders the same day. So you never have to leave the office to start e-recording.
Electronic document recording helps businesses be more efficient and convert to a completely paperless workplace. As technology like e-recording improves, we will continue to sell easier methods of business and communication in the workplace.
