The secret to a HIPAA-Compliant Billing System is to have an up-to-date HIPAA-Compliant Medical Billing Software System that can take the bureaucratic hurdles off of your office staff. Since 2005, medical providers have been urged to electronically send their claims in compliance with HIPAA to receive their payment.
Make sure that the software system you have is
HIPAA-Compliant Medical Billing Software by ensuring that:
• Your software company is HIPAA-certified and that they will guarantee all of your electronic claims to be HIPAA-compliant
• Your software company will incorporate the latest federal regulations, at no charge to you, into future software updates
• All standard transactional codes (CPT, ICD-9, HCPS) are generated in conformance with HIPAA standards
• Your National Provider Identifier (NPI) is correctly displayed in all of your forms and claims generated by the software
• The software company's facilities guarantee security for all personally-identifiable data and they back up data in conformance with HIPAA standards
• Your data should not be managed together with any other practice separate from yours. Your software company should be able to back up, work on, and delete data separately for each one of their customers.
• Your HIPAA-Compliant Medical Billing Software should have specific functions that keep you in compliance with HIPAA privacy regulations by requiring you to set staff-member permissions for entry to the system, and generating an access log and audit trail every time patient data is viewed, edited or deleted.
Some nice features in a HIPAA-Compliant Medical Billing Software that will make life easier for your billers and office staff are:
• Reports that will let you track staff productivity as well as accounts receivable
• All CPT codes, ICD9 codes, zip codes and HIPAA EDI codes are all integrated into the system so that you don't have to add any codes.
• Intuitive error checking and claim scrubbing – claims are checked for validity at the data entry level. Patient demographics are checked automatically before a claim can be sent.
