CORPORATE CHANGE AND MODERN TECHNOLOGY (PART TWO)
by Bill Rosoman
Computers and Networks Are the computers you have adequate or
should you look at an ongoing replacement plan? Should the
computers be networked so you can rationalise resources like the
Internet and printers, scanners etc? Are there better ways of
doing what you are doing? Should you not review current policies
and procedures in the light of advancing IT and adopt new
methods for doing things? You could for instance abandon a lot
of face-to-face meetings, paperwork etc if you adopted new
technology like Web cams and an online briefcase!
Common software
Is the software you are using common across the organisation and
is it adequate for the tasks expected, not an overkill or an
underkill? Is the software legal and what is the plan to keep up
to date with software and related issues?
Agreed process for communication and reporting of information
Does the organisation have an agreed internal and external
communications and reporting procedure? And more importantly is
it used every day by everybody?
Training should be given to all staff on an ongoing basis as to
the processes for communications and reporting.
The Internet
The Internet is such a wonderful tool for research,
communication, software, updates, ebusiness, b2b, etc, but how
little it is understood and used!
The Internet should be your first choice, for communication, to
look up a phone number or to find software or information, the
cost and speed is usually much better than by any other means.
Things that should be used on the Internet;
* Email * Online Banking * Organisation Website * News Groups
* Briefcase * Information * Software * Support * Sales *
Virtual Office
Like today, I had a bid in on a LAN card, I have won the bid,
contacted the seller and expect it will be at my address on my
return from my current business trip. All done online and some
400 miles away from usual office. What would we do without the
Internet?
Email
Perhaps one of the most widely used part of the Internet is
Email. But it is one of the most abused. I spend Monday mornings
downloading the weekend's email; this is usually round 150 to
200 emails of which 95% is spam and or junk mail. Most
un-solicited mail turns me right off in a big hurry.
The other way email is abused is friends and associates sending
large attachments. When I would far prefer the idea of sending
me a link to the file and then I will decide whether to download
it or not.
Perhaps the last thing is all the viruses sent by email.
Personally I do not use or recommend Outlook Express or MS
Exchange as they constantly attacked with viruses.
I use Incredimail from www.incredimail.com as it is fun and also
recommend Foxmail, or Pegasus etc.
I do not recommend Outlook Express or MS email as these are the
ones attacked most often with viruses and anyway the are dumb
programs.
Ka Kite* and have fun out there!!!!!!!!!!!!
* "See you (later)"
Bill Rosoman
www.nzenterprise.com
http://www.novelty-gift.comMy computer and internet tutorials are at:
http://eastcoast.hypermart.netEnd of Part Two
THIS ARTICLE MAY BE FREELY PUBLISHED
[Non-text portions of this message have been removed]
