PDF ( Portable Document Format ) is a great way to
make sure that the files sent to clients, partners,
suppliers, solicitors and consultants can be viewed on
all computers with the same look and feel.
You might know how burdensome is to send files to
clients, partners, suppliers, solicitors and
consultants just to find out that the look and feel of
your document has changed or worse still, the document
could not even be read at all?
You might as well have similar problems when files
are sent to you. Could the effectiveness and
efficiency of your team be improved by knowing that
every time you send or receive a document, it can
always be viewed exactly as it was created? Do you
have hundreds or maybe thousands of newsletters,
manuals, technical papers and product specifications
that you need published on the internet, intranets or
on CD?
These common problems are why many companies have
already defined PDF (Portable Document Format) as
their company-wide publishing standard. Over 200
million users worldwide can now read PDF format
documents.
The PDF document format provides the following
business benefits:
Documents always look exactly the same, for all
senders and receivers of a document, regardless of the
hardware or software used.
The documents act as colour, electronic fax machines
but with much higher quality and speed. Documents can
be distributed worldwide for almost zero cost and then
be digitally printed in small or large volumes, at any
location.
The documents can be magnified by up to 1600%, with no
diminishing of quality.
The documents can be navigated by keyword search,
table of contents or hyperlinks. This greatly
increases their usability.
The format is ideal for presentations, since PDF
documents always look exactly the same on all
platforms.
The file format is very compact, so files can be sent
quickly to recipients.
The file format is ideal for archiving, since the look
and feel of documents is retained and the document
size is compact
The file format is essential for business documents
like agreements and forms that must retain their exact
appearance for legal reasons. For example, this may
apply to application forms, tax returns, licence
agreements, tender documents, quotations and logos.
FASTER, BETTER, CHEAPER
All these advantages translate into faster, cheaper
and less complex viewing, navigating, storing and
printing, for business documents. So digital, document
workflow throughout the company can become more
reliable, with richly formatted PDF documents
maintaining their very high quality, regardless of
where they are sent or who views the documents. PDF is
truly a global, document exchange format.
By using PDF documents within your own company and
encouraging and/or subsidising the cost of purchase of
PDF software, with your partners, suppliers, legal
firms, accountants and various outside consultancies,
then more and more of your business documents can be
exchanged digitally. The benefits to the business are
faster delivery, better customer service and lower
costs.
There are some great tools on the Internet that can
create PDF files from any application, as easy as
printing the document to a Virtual Printer driver. For
example: PDF Writer Pro :
http://www.amicutilities.com/pdf-writer/ , or you can
google for more.
