15 Steps To Good Paper Management
By: Jan Hayner | Posted: 05th December 2006
The hint to good Paper Management is Organization.
Keeping track of paper, information, documents and keeping your files up to date is an enormous project.
You don't have to have expensive items to store them in; start off simple and you can add to your organizing techniques as you want to.
Try some of these ideas to do things the easy way.
1. Alphabetize items whether you are using the
letter or name system.
2. Date materials –when the item was purchased-
where-attach receipt.
3. Put on the front of the files any passwords,
I.D. numbers etc.Use different colors – one
for the information packet one for statements
4. Create a place for everything – filing
cabinet, box, filing box etc.
5. Put everything in its place –file papers
at the end of every week so they don’t
get lost.
6. Sort items of importance – keep on track of
things to do today, tomorrow etc.
7. Use a file folder, manila envelope or drawer
to keep papers in until filing.
8. Create a filing system that YOU will
understand.
9. Use a folder or paper organizer to store
folders on your desk.
10. Use file tabs on your hanging folders to
locate folders faster.
11. Keep loose notes in a notebook – tape them
in if necessary so nothing is lost.
12. File away last years records in storage –
have one place for these papers.
13. Keep only the current year in your work
area.
14. Write on the outside of the file the month,
date and amount of payment
15. Some people like to have hanging file
folders that are different colors to keep
track of sub-category's.Hint: Insurance-blue
sub-category: House -yellow-vehicle-red life-
green.
This will save you an enormous amount of time at tax time and you will be so organized.
Next year, make new files, transfer the old ones to a box for storage and you have your new file system in place.
Want to get organized? Want methods that are EASY? Don’t have a lot of spare time? Get your free Organizing Your Life THE EASY WAY pamphlet called; 50 Things To Do in 10 Minutes or Less and Guiltbusters for Working Moms. For more ideas, articles and FREE tips go to; http://www.organizingyourlifetheeasyway.com
About the Author
Occupation: Professional Organizer
Jan Hayner is a professional organizer that specializes in 'Easy Home Organizing". Go to her website for free pamphlets, including "50 Things You Can Organizer That Take 10 Minutes Or Less" and 10 Guiltbusters for Working Moms. Content for Men, Women, Children and Senior Citizens, a family site.
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Tags: amount of time, file folder, passwords, different colors, receipt, filing cabinet, tabs, filing system, tax time, today tomorrow